The House Truth Field Notes

What Goes in a Renovation Draw Verification Packet?

A renovation draw verification packet ties each billed item to the approved scope, the quantity verified in the field, dated evidence of the work, and the reviewer’s decision. It shows which lines are ready for review and which still have open items.

Illustrative example. The entries below are fictional and use the kitchen cabinet repair from our SFR renovation scope guide. Actual draw requirements depend on the lender and project documents.

Sample proof packet for one repair

Packet header: Sample property SFR-001. Draw 02. Kitchen cabinet repair. Scope version 1.
Approved scope and quantity: Line K-04. Replace the damaged bottom panel in the kitchen sink base cabinet. 1 EA. Verify the leak source is fixed and the cabinet is dry before installing the new panel.
Invoice match: Sample invoice INV-002, line 3. Bills 1 EA against K-04. Compare the billed quantity and amount with the approved scope and any approved change order.
Field evidence: Before photo shows the damaged panel. After photo from the same angle shows the replacement. Record the capture dates, photo references, and a field note confirming the panel is secure and the cabinet stayed dry while the faucet ran.
Hold and clearance: Hold K-04 when the after photo arrives without a leak-test result. Clear the field hold once the test is documented and the reviewer signs and dates the line.
Reviewer decision: Record the reviewer, decision date, and whether the line is held or ready for draw review. Keep the lender’s disbursement decision separate.

What to include with the rest of the draw

Identify the property, draw number, scope version, and period covered.
Link invoices and approved changes to the relevant scope lines. Flag discrepancies in quantity or price.
Attach applicable documents required for the project, such as permits, inspection records, or lien waivers.
List every open item, who owns it, and what evidence clears it. Record who reviewed each clearance and when.

Use the same evidence at closeout, alongside the lease-ready checklist. See how Eyes On approaches field verification.

For a line-by-line review before approval, use the contractor invoice verification checklist.